Haulage & Logistics
HR for teams
on the move
Mileage claims with HMRC rates, vehicle tracking with QR codes, driver certification management, and approval delegation for managers who are never at a desk.
Sound familiar? The HR headaches haulage companies deal with every week.
01
Mileage and fuel claims eat admin time
Drivers submit mileage on paper or spreadsheets. Someone has to check rates, calculate thresholds, and chase missing receipts. It never ends.
02
Vehicles and equipment go untracked
Nobody knows which driver has which vehicle, when MOTs are due, or where the dash cam went. Spreadsheets fall out of date within a week.
03
Driver certifications lapse without warning
CPC cards, ADR certificates, forklift licences — you only find out they've expired when it's too late. The fine comes first.
04
Approvals stall when managers are on the road
Leave requests and expense claims sit in a queue because the approver is driving. No delegation, no fallback, no visibility.
Built for the way yards actually run. Driver compliance enforced at dispatch. Every vehicle visible across every depot.
- Valid
HGV Class 1 · C+E
Renews in 2.6 months
- Valid
Driver CPC · 35h periodic
Renews in 5.3 months
- Valid
Digital Tacho Card
Renews in 7.7 months
- Valid
ADR · Hazardous goods
Renews in 9.8 months
- Valid
Group 2 Medical
Renews in 11.3 months
01
HGV, CPC, Tacho, ADR, Medical — all tracked to the day
Every driver's compliance record sits in one place with expiry dates and renewal reminders. Luna blocks the driver from a run the moment anything lapses — the DVSA fine never lands.
Depots
- 42
Birmingham depot
Midlands hub · 42 vehicles
- 28
London depot
City & South East · 28 vehicles
- 22
Manchester depot
North West · 22 vehicles
At Birmingham depot
4202
Every vehicle, every depot, one live view
Vehicles carry their MOT dates, service intervals, and insurance renewals. Assignment to the right driver happens automatically — with driver-compliance checks baked in. No more rolling the dice on the road.
Luna HR solves each one. Purpose-built modules that fit the way haulage companies actually work.
Expenses
HMRC mileage rates, built in
Drivers enter start and end postcodes. Luna HR calculates the distance and applies HMRC AMAP rates automatically — including the 10,000 mile threshold and tiered rates for cars, motorcycles, and bicycles.
Assets
Track every vehicle and piece of kit
Register vehicles, tools, and equipment with photos, serial numbers, and QR codes. Track assignments, warranty dates, insurance, and condition. Know who has what at all times.
Training
Never miss a certification renewal
Record CPC cards, ADR certificates, and forklift licences with expiry dates. Luna HR sends renewal reminders automatically — weeks before they lapse.
Security Awareness
Cyber security for non-desk workers
Phishing, social engineering, and data protection training that works on mobile. Interactive quizzes with real-world scenarios — not slide decks nobody reads.
Core Platform
Delegation that keeps approvals moving
Set up backup approvers for when managers are on the road. Date ranges, module scope, approval limits, and conflict-of-interest safeguards — all configurable.
Leave
Leave management for shift-based teams
Working pattern validation ensures drivers can only book leave on their actual working days. Team calendars show who's off so you can maintain coverage.