Core Platform
The foundation every module builds on. Employee profiles, org structure, bulk onboarding, delegation, custom fields, and company branding — set up once, used everywhere.
EMPLOYEES
Sarah Richardson
HR Manager · London Office
Sarah Chen
Software Engineer · Bristol Office
Sarah Okoye
Finance Lead · Manchester Office
The platform your HR modules run on. Profiles, structure, onboarding, and permissions — everything starts here.
01
Employee profiles
Rich profiles with personal details, work information, documents, transport, custom fields, calendar sync, and a full activity log. Everything about an employee in one place.
02
Bulk onboarding
Import employees, org structure, leave records, expenses, assets, and training history via CSV. Map columns, preview data, validate, and go live in minutes.
03
Org structure
Model your company as a flexible tree — regions, offices, departments, teams. Policy inheritance flows down automatically. No rigid hierarchies.
04
Delegation routes
Route approvals to a delegate when someone is away. Set date ranges, module scope, approval limits, and conflict-of-interest safeguards.
05
Custom fields
Add your own data fields to employee profiles — T-shirt size, company ID, dietary requirements. Text, number, yes/no, and more. Group, scope, and require as needed.
06
Company personalisation
Upload your own logos for light and dark mode — full wordmarks and collapsed icon marks. Luna HR adapts to your brand, not the other way around.
Up and running in an afternoon. Set up your structure, import your people, and go.
Set up your org structure
Create your company tree — regions, offices, departments, teams. Policies and permissions inherit down the tree automatically.
Import your people
Bulk import employees via CSV with column mapping, validation, and error handling. Send login invites in one click after import.
Personalise your instance
Upload company logos, configure custom fields, and set up delegation routes. Make Luna HR yours before your team even logs in.
Activate modules
Turn on the modules your business needs — leave, expenses, training, and more. Each module builds on the core platform you just set up.
The platform, up close. Every core piece of Luna HR — live, interactive, and built to explore.
01
Employee profiles that actually hold everything
Personal details, work info, documents, policies, custom fields, calendar sync, and a full activity log — organised into tabs.
New field
Active fields
0 fields
- Added fields will appear here
02
Custom fields for whatever your business needs
Define your own data fields — T-shirt sizes, company IDs, dietary requirements, security clearances. Admins configure them once, employees fill in their own data, and everything is exportable. Watch fields appear as they're added.
03
Delegation that keeps approvals moving
Route approvals to a backup when someone's away. Set date ranges, choose which modules to delegate, set approval limits, and prevent conflicts of interest — all from one dialog. Or make it permanent for standing backups.
Sarah Mitchell
Head of Finance
Away · 22–29 AprRoutes to
Chris Rogers
Finance Manager
Acting approverModules
Max value
No self-approval
Emma Clarke submitted a leave request
3 days · 14–16 Apr·just now
David Osei approved an expense report
£340.50 · Travel·12s ago
Chris Rogers completed Fire Safety training
Score 92% · Passed·24s ago
Sarah Kumar updated her profile
Phone · Emergency contact·36s ago
Tom Bradley signed the new employee contract
Handbook v2.1·48s ago
04
Every action, logged in real time
Profile updates, approvals, training completions, asset changes, safeguarding reports — every state change is captured. Full audit trail, exportable for compliance reviews. Watch the feed update as events come in.
05
Onboarding and offboarding, standardised
Template-based flows for every role. New hires complete onboarding through a token-gated wizard — no login needed. Leavers run through a clean offboarding checklist.
Onboarding
From invite to first day
Invite sent
ID & right to work
Contracts signed
Equipment issued
Training assigned
First day ready
Offboarding
Clean exits, every time
Leaver logged
Exit interview
Assets returned
Access revoked
Final pay processed
Records archived
Frequently asked questions
What's included in the Core platform?
Employee profiles, company directory, the org structure tree, role and permission management, onboarding workflows, the filing cabinet, and reports. Everything else (leave, expenses, training, etc.) is a module that plugs into the core.
How does the org structure work in Luna HR?
Luna uses flexible org nodes — company, regions, offices, departments, teams — rather than fixed schema. Employees join via memberships, and policies inherit down the tree. You can model any structure without forcing a particular hierarchy.
Can I store custom fields on the employee record?
Yes. Admins define custom field schemas with types (text, date, select, etc.), grouped into sections. Custom fields appear on the employee profile and are reportable.
Does Luna HR support multi-tenancy?
Every customer is isolated at the data layer with its own companyId scope. Within a company, role-based access controls determine who sees what.
Can I import existing employee data?
Yes. Luna HR provides a CSV import with mapping, validation, and rollback. Most customers migrate from BambooHR, HiBob, Personio, or spreadsheets in under a day.