Leave Management
Book holidays, track absences, and manage team calendars. Smart working-pattern validation, approval workflows, and policy inheritance — all without spreadsheets.
Everything you need to manage time off. From booking holidays to tracking sick leave, Luna HR handles the full leave lifecycle.
01
Smart booking
Employees select dates, Luna HR calculates working days automatically based on their working pattern and public holidays.
02
Accrual & entitlements
Pro-rata calculations, carry forward rules, and per-employee allowance tracking updated in real time.
03
Approval workflows
Requests route to the right manager with delegation, HR fallback, and multi-step approvals when needed.
04
Team calendar
See who's off at a glance. Combined list and calendar views with filters by team, department, or leave type.
05
Blackout periods
Block leave during critical business periods. Scope by department, restrict by leave type, toggle on and off.
The leave module, up close. Every view — from personal bookings to policy admin.
Pattern · Olivia Chen
01
Only working days count
Book a week off and Luna subtracts the right number — honouring part-time patterns, half-days, bank holidays, and the employee's local calendar. No spreadsheet maths.
Active blackouts
- Hard block
Year-end close
Finance dept · Dec 6–10
- Hard block
Product launch
Engineering + Marketing · Dec 19–25
02
Blackouts that actually block
Protect year-end close, product launches, peak season — Luna enforces the rule at booking time, scoped to the right team.
Luna
Company default
London Office
Office override
Engineering
Team override
Effective policy · Olivia Chen
03
Policy inheritance
Leave policies cascade from company defaults down to regions, offices, and teams. Every setting shows where it's inherited from — no guesswork, no duplication.
Annual
22.4 days
This month
+1.87 days
Carry-over cap
5 days
04
Accrual, done right
Pro-rata allowance for part-time, monthly or annual accrual, carry-over caps — all calculated for you.
Frequently asked questions
Does Luna HR handle UK statutory holiday correctly?
Yes. Luna applies the 5.6-week (28-day) statutory minimum, calculates pro-rata entitlement for part-time and irregular-hours workers, and supports the 12.07% method for accrual. Bank holidays are pro-rated separately so part-timers aren't disadvantaged.
Can leave policies vary by office, region, or team?
Yes. Luna's policy inheritance lets you set a company default and override at any node in the org tree. Each policy setting shows where it's inherited from — no guesswork.
Does Luna HR check the working pattern automatically?
Yes. Leave bookings respect the employee's working pattern (which days they work) and exclude bank holidays. Half-day bookings are supported.
Can I set blackout periods?
Yes. Define blackout periods (year-end, product launches, retail peak) scoped company-wide or to specific departments, optionally restricting only certain leave types. Hard-blocked at booking time.
Are fit notes attached to sickness automatically?
Yes. When an employee submits sickness leave above the seven-day threshold, they can attach a fit note which is automatically filed to their cabinet.